Business Email with Your Own Domain: Why It Matters for Your Company

You have started your business or are about to take this step. Your website is taking shape, business documents are prepared. But when it comes to your email address, you might still be uncertain: Is Gmail enough, or should you get your own domain?

I hear this question often from self-employed professionals and small businesses in Salzburg and the surrounding area. Let me help you find the best solution for your needs.

Why Think About Your Email Address at All?

First Impressions Count

Imagine you receive two quotes:

One comes from service@gmail.com

The other from contact@your-company.at

Which one would you trust more? Most people intuitively choose the second option – even though both providers could work equally professionally.

Your own email domain signals: "This is someone who thinks long-term and invests in their business."

Your Brand in Every Message

With every contact with customers, suppliers, or partners, you carry your company name into the world. An email address like contact@amadeuswebdesign.com reinforces your brand with every message sent.

Legal Certainty in Austria

Austria has special requirements for business emails. A professional email structure makes it easier to meet these requirements and gives you and your customers security.

Flexibility for the Future

With your own domain, you can:

Set up multiple email addresses for different areas (info@, accounting@, support@)

Add employees without changing the structure

Switch providers without losing your email address

What You Need for a Business Email

The setup consists of three components:

1. A Domain (e.g., your-name.at)

2. Email Hosting (the service that manages your emails)

3. An Email Program (Gmail, Outlook, or another program of your choice)

The good news: Setup is much easier today than it used to be, and many providers support you in the process.

What Options Are Available?

All-in-One Solutions

Many Austrian providers offer domain and email hosting together. This has the advantage that everything comes from one source and you have one contact person.

Recommended Features:

EU servers (important for GDPR)

Easy management

Automatic backups

I like working with regional providers who offer personal support and understand the needs of self-employed professionals.

Google Workspace

If you already work with Gmail and are satisfied, there is also the option to use Gmail with your own domain. This combines the familiar interface with a professional email address.

To Consider:

Data is stored with an American provider

Higher ongoing costs

Many features you may not even need

Common Concerns I Hear

"Is it not complicated to set up?"

Most providers today have very simple setup processes. If you like, I am happy to help you with this – it usually takes about 30 minutes, and then everything runs smoothly.

"What happens to my existing emails?"

Your old emails remain intact. You can use both addresses in parallel or merge all emails in one place. I am happy to show you how this works best.

"Do I need technical knowledge for this?"

No. Most steps today are very user-friendly. And for anything that is unclear, I am here for you.

"Is it worth it for my small business?"

I understand that well. Let me put it this way: If you plan to build your business long-term, a professional email address is one of the most basic investments. It shows your customers that you are serious.

What to Look for When Choosing

Reliability Comes First

The cheapest provider is not always the best. If your emails do not arrive or the server fails, you lose customers – that is more expensive than any savings on hosting.

Personal Support

Especially at the beginning, it is valuable to have someone you can ask if something is unclear. Providers with good, German-speaking support are worth their weight in gold.

Data Protection

Austria and the EU have high data protection standards. Servers in Austria or the EU are the safer choice here.

The Most Important Steps to Get Started

1. Choose and Register a Domain

- Preferably .at for Austrian companies or .com for international companies

- Short, memorable, professional

2. Set Up Email Hosting

- Consider which addresses you need

- At minimum: info@ or contact@

- Optional: accounting@, inquiry@, etc.

3. Set Up in Your Email Program

- Works with almost any program

- You can continue using Gmail, Outlook, or your preferred program

4. Create Email Signature

- Legally required in Austria

- Should contain imprint information

Email Signature for Austria

Legally, business emails in Austria must contain the following information:

```

Max Mustermann

Business Consulting

Musterstrasse 1

5020 Salzburg

Austria

Tel: +43 123 456789

Email: max@mustermann.at

Web: www.mustermann.at

UID: ATU12345678

Company Register Number: FN 123456a

Court of Jurisdiction: Salzburg

```

I am happy to help you design your signature in a legally compliant and appealing way.

How I Can Support You

As an IT partner for self-employed professionals in Salzburg and the surrounding area, it is important to me that you find the solution that suits you – not the most expensive or complicated, but the right one.

Together we will look at:

What requirements you have

Which provider suits you

How we set everything up (I am happy to do this for you)

How you can best organize your emails

My Approach:

I listen and understand your situation first

I explain everything clearly, without technical jargon

I set everything up so it works for you

I am also there for you afterwards if questions arise

Many of my clients appreciate having a contact person who speaks their language and understands how business works in Salzburg and Austria.

Next Steps

If you are considering setting up a professional email address, or have questions about it:

Email me: info@amadeuswebdesign.com Or call: +43 650 7964955

We will discuss what the best solution is for you. No obligation and no pressure – I want you to feel well taken care of and make the right decision for your business.

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*Written for self-employed professionals and small businesses in Salzburg, Salzburger Land, and Austria | December 2025*